You can’t grab your reader’s attention unless and until you express your thoughts with clarity and accuracy while writing. To help you write better, we have mentioned the 11 best writing strategies for effective communication.
Any kind of information transmitted through writing is known as written communication. Now, it can be formal or informal but it involves the proper usage of language. It also ensures greater accuracy, accountability, clarity, validity, and reliability. You can write a text to your friend and use slang. It’s ok. But when it comes to formal writing, you must use a proper format.
The most important writing strategies for effective communication include: knowing the basics of writing, reading more and more, knowing the barriers to communication, getting familiar with writing styles, and more.
Apart from these strategies, we have also included some tips and tricks that will help you in making your writing skills better than ever before.
11 Best Writing Strategies For Effective Communication
Before we start with the writing strategies, you should know that ideas are the most important part of writing. They show the main purpose of a writer. You can’t express anything in words if you don’t have an idea.
Know The Basics of Writing
Before you start to write anything, you must have an idea of the basics of writing. Now basics mean spelling and grammar. Whichever language you write, it should not contain any spelling or grammatical errors. If you are new to writing, you can read the second point to improve your grammar.
Read As Much As You Can
If you want to become a professional writer, you should also take a keen interest in reading as well. Now, you can read blog posts, long-form articles, and newspapers. According to me, the best thing you can do is read books. Every good writer is also a good reader. Apart from it, you can also watch the best documentaries for writers to know more about famous writers and their writing journey.
Know The Barriers To Communication
The factors that help in making effective communication, when they themselves impede it, are regarded as barriers. A barrier stops the smooth flow of communication. There are five main types of barriers to effective communication. Those barriers include Physical barriers, organizational barriers, Psychological barriers, cultural barriers, and linguistic barriers. Therefore, whenever you write, you should try to avoid these barriers.
Write As Much As You Can
One of the best writing strategies for effective communication includes writing more and more. You have to keep on writing every day. It will gradually help you in improving your writing skills. In addition, you’ll also develop your own unique writing style over time.
Get Familiar With Writing Styles
Writing style determines the mood of a piece of literature. There are basically four main types of writing styles including descriptive, expository, persuasive, and narrative. Each writing style is used for a specific purpose. If you understand these four styles, you’ll definitely figure out your purpose of writing.
Keep Your Language Simple and be Direct
In order to communicate properly, you should keep your language simple and be direct. The use of jargon words can hamper the smooth flow of communication. Therefore, whatever you write, it must be easy to understand by the reader. If you are writing a formal letter, try avoiding words such as “can’t”, “don’t”, “won’t”, etc.
Write Shorter Sentences
This strategy will help you a lot if you are writing a short blog post or a long-form article. You should not exceed your paragraph in 6-8 lines. Instead, try writing it in short sentences. A short sentence is easy and quick to read.
Try Using Active Voice
It will build up your writing skills. Sentences with active voices are easier to understand. For example, “I read a book”. It’s an active voice, and “The book was read by me” is a passive voice. The sentence with an active voice engages the reader more as compared to the passive voice.
Be Clear and Concise
While writing any piece of information, try to be clear and concise. Effective written communication enables the reader to interact with the information you have written. It can also lead the reader to take action.
Minimize Negative Words
When it comes to professional writing, you should minimize the negative words. They can create a wrong impact on your written piece of content. Your main purpose while writing should be to focus on the solution, not the problem. Instead of using negative words, you can use positive words such as benefit, progress, valuable, success, etc.
Proofread After Writing
This is the final and the most important step before submitting any piece of content. Whatever content you have written, there are some errors that you can find by reviewing or proofreading it. You can also review your written content by speaking it aloud.
All these are the best writing for effective communication. Once you master the writing skills, you’ll be able to write anything with a clearly defined purpose.
Featured Image Credit: thinkscience.co.jp
What are the barriers to communication?
There are five main types of barriers to effective communication. Those barriers include Physical barriers, organizational barriers, Psychological barriers, cultural barriers, and linguistic barriers.
What is the style of writing?
There are basically four main types of writing styles including descriptive, expository, persuasive, and narrative. Each writing style is used for a specific purpose.