How To Address Two People In An Email? Basic Email Etiquettes To Follow!

how to address two people in an email

Hey, Hello, Good morning and Greetings! That’s how a normal conversation starts and that goes for every setting you’re in. No matter if you’re communicating electronically or in reality, the basics of etiquette and polite speech never change. Addressing people in a right and respectable manner is fundamental when it comes to the art of communication. Here in this electronic communication session, we have described how to address two people in an email.

You have to format an email while keeping in mind who you’re addressing and why you’re addressing them in the first place. If it’s your close bud, salutations like “Hey, Hi, Hello followed by the first name of the person” might suffice. However, if you’re in a professional environment addressing an email to your boss and colleagues, stick to formal salutations.

If you’re addressing two people in an email, it’s better to address them specifically. And here, we know what you might be wondering about. No! It’s not informal or impolite to mention two different names in an email, especially if you’re writing it to both of them in a single email. If you’re addressing an email to your two bosses, then the salutation of “Dear Mr. X and Mr. Y” is fine enough.

Let’s know further about the art of sending emails and how to send perfect emails in this session. From formatting to drafting to sending an email addressed to two or more than the two, we have covered everything here. 

How To Address Two People In An Email?

Addressing two people in an email isn’t any different from addressing two people in a letter or in reality. Just like while meeting face-to-face, we address the senior-most person first, the same goes for in an email. 

If you’re writing a business email address to two people, then the first thing that you need to be mindful of apart from the subject of the email is its salutation. You have to write the salutation carefully as it’s the first thing that the recipient will notice.

Below we have mentioned how you can address two people in a personal and formal or professional mail.

Also Read: How Email Marketing Can Benefit Small Businesses?

Addressing Two People In Personal Email

addressing two people in an email
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A personal email is meant for the person you know personally and are very close to. If you’re writing a personal email to two of your close friends or family members, then the salutations here can be

“Hey X and Y

Hello X and Y

Hi X and Y

Dear X and Y”

If you are addressing the mail to more than two friends or family members, then you can write the salutation as

“Hello close ones

Hey mates

Dear family”

The latter part of the salutation can change depending on who you are addressing the mail to. Moreover, another most important thing that you should note here is that you don’t need to repeat your greetings on endearing terms like dear or hello. There’s no need to write “Hello X and Hello Y”. You can avoid doing that while addressing an email to two people (no matter if it’s personal mail or professional mail).

Addressing Two People In Formal Or Professional Email

how to address two people in an email
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A formal mail or professional email is self-explanatory as well. The email that you write for business purposes or other professional setups are formal mails. These mails are meant for the people who you aren’t close with and thus, they should be addressed accordingly.

In a formal mail meant for two people, you can write the salutation as 

“Dear Mr./Ms./Mrs. X and Mr./Ms./Mrs. Y

Good Morning Mr./Ms./Mrs. X and Mr./Ms./Mrs. Y”

The last name of the main recipient to who you are addressing the mail should be written first followed by the other recipient. You can also write the salutations based on the ranks and positions of the two recipients, one after the other. Like

“Dear Mr./Ms./Mrs. X,

Dear Mr./Ms./Mrs. Y”

Now, the most important thing that you need to keep in mind while writing a formal mail is that you should avoid writing the first name of the recipient in the salutation. If it’s your boss, professor, or doctor, writing the last name of the recipient only as calling out first names in professional environments is highly informal and rude.

Additionally, if you are addressing an email to more than two people, then you should write collective nouns followed by greetings like

“Dear/Good Morning Colleagues/ team members”

Once you get your email salutations correct, everything else becomes a piece of cake if only you know the basic email etiquette. Below we have made a curated list of etiquettes that you need to follow while addressing, formatting, and drafting an email.

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Remember The Basic Email Etiquettes

Formatting and drafting an email starts with basic email etiquettes. You have to be careful of how you address and communicate your thoughts via email so they are well received. Emails can be trickier than verbal communication as the recipient solely relies on your words for clarity rather than your tone or body language.

As the person will be reading the email, you have to be extra careful while drafting it. Paying close attention to your words, basic English grammar, email format, etc is the key to writing a perfect email that is well received. 

Below we have made a curated list of email etiquettes that you need to pay close attention to while writing an email.

  • To/CC/BCC: People do not like the idea of their email addresses being known to a wide variety of people. In such cases, if you’re adding two or more people in an email, make sure you write the emails in the “BCC aka Blind Carbon Copy” column as it hides the emails of other recipients from the receiver.
  • Subject: Even if you’re writing an email to your close friend or family, never forget to write the subject of the email. The subject of the email defines the whole purpose of your email and it gives much-needed clarity to the recipient and guides him/her to proceed with a certain mindset.
  • Salutation: Write a salutation that would be well-received by keeping in mind who you’re addressing the mail to. Distinguish between formal and informal salutations and draft an email accordingly.
  • Body: The body of the email must be well-written with proper structure to avoid confusion for the recipient. Make sure you divide the body of your email into different paragraphs so that it becomes easier for the recipient to understand the purpose of your email.
  • Vocabulary and communication style: Write an email with proper grammar and avoid typos to relay your sincerity through your email. Typos indicate the haphazard and half-hearted manner of writing an email. Moreover, you should avoid using words with all caps on like “MR. X, I BEG YOUR PARDON..” as it is considered rude and is synonymous with shouting in written communication.
  • Closure: Add a proper closing note with warm regards at the end of your email. If it’s a business email, make sure you add a note which relays your tough stand regarding the purpose of your email and why should they consider what you’ve written.

After you have drafted an email perfectly, make sure to proofread it before hitting on the “send” option. Make any changes if needed before sending the email as you won’t be able to do so afterward.

Wrapping Up:

Properly drafting an email is crucial as it relays your message and intent in written words. Thus, knowing basic email etiquettes is vital to write an email addressed to two or more people. 

If you’re writing an email to two people, then you should properly mention the names of the different recipients in the salutation of the email. Knowing the salutation remarks while addressing an email becomes essential here. You have to know what and how salutations must be used while writing a personal and professional email.

Where “hello followed by a name” will work in informal or personal emails, the same doesn’t go for professional or formal emails. You have to properly address the person with “Dear followed by their last name” while addressing people in a professional email.

Frequently Asked Questions

Q. How Do You Address An Email To Multiple Recipients?

 If you are addressing an email to multiple recipients, then you should write collective nouns followed by greetings like

“Dear/Good Morning Colleagues/ team members”

Q. How Do You Address 2 People In An Official Email?

In a formal mail meant for two people, you can write the salutation as 

“Dear Mr./Ms./Mrs. X and Mr./Ms./Mrs. Y
Good Morning Mr./Ms./Mrs. X and Mr./Ms./Mrs. Y”

The last name of the main recipient to who you are addressing the mail should be written first followed by the other recipient. 

Featured Image Credits: Email Analytics

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